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Accounting Div. of Operations Fixed Assets MIS Purchasing Tax office Financial Data

          
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 Mr. Jesus Amezcua

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MISSION, GOALS AND OBJECTIVE

Mission

It is the mission of the Finance Department to provide sound fiscal management practice in order to maximize available resources and provide for uses of those resources in a productive and efficient manner so that the District can provide quality services and education to its children.

Sound fiscal management practices entail several functions that the Finance Department will carry out. These include:

Manage the District’s cash to maximize interest earnings;
Prepare the financial condition of all governmental, propriety, and fiduciary funds on a monthly basis;
Manage the District’s debt and complying with payment deadlines;
Submit quarterly financial reports to all external federal and state granting agencies on a timely basis to allow for cash draw downs and make resources available for investment purposes;
Insure quality teaching personnel by preparing the District’s payroll in an accurate and timely manner including insurance and benefit deductions;
Reconcile the District’s cash accounts on a timely basis;
Complete all external surveys and questionnaires as required by governmental entities;
Prepare monthly financial statements and report the financial condition of all funds of the district;
Prepare budget amendments as necessary for Board approval;
Maintain current on all laws and regulations and update all Finance manuals.

Through the procedures above, the Finance Department hopes to provide the District with adequate funding and resources to ensure our students receive quality instruction and are prepared to meet the challenges of today’s world.

Goals

The following goals of the Finance Department, if met, will help us fulfill the Mission statement shown above: 

To receive the first Certification of Achievement for Excellence in Financial Reporting by the Government Finance Officers’ Association (GFOA);
To submit PEIMS data with 100% accuracy in accordance with TEA guidelines;
To implement all of the Letter to Management (LMT) Comments and seek to minimize further comments;
To enhance the District’s investment yield on investments at 200 basis points over the yield realized if the District would maintain it’s cash balances in the depository.

Objectives

In meeting the objectives listed below, the goals of the listed above will be attained and the Finance Department will accomplish the mission it has set for itself: 

Meet 100% of the criteria set by TEA for coding the District’s financial transactions;
Meet 100% of the criteria of the GFOA guidelines;
Work with external auditors, department heads and principals to implement LTM comments;
Prepare a cash forecast budget and invest in conservative securities that will yield higher rates than would be earned at the depository bank;
Provide training to department heads and principals on a quarterly basis;
Provide monthly financial statements and investment reports to the Board of Trustees;
Prepare an REP for the depository contract every two years and make recommendations to the Finance Committee and the full Board of Trustees;
Participate in the evaluation of RFP’s for the health insurance program on a yearly basis and make and assist in formulating recommendations to the Insurance Committee and the full Board of Trustees;
Provide a weekly newsletter to the Superintendent;
Provide a monthly news-letter to the employees;
Implement new policies and procedures for participation in the District’s Cafeteria and 403 (b) benefits plans, to include guidelines to be followed by solicitors, payroll, accounts payable, accounting, purchasing, and others;
Strive for full enrollment in the District’s Direct Deposit Program;
Assess and evaluate the department to enhance efficiency and streamline operations;
Automate the wiring of debt payments and transfers between accounts through the Ultra Cash System;
Balance all cash accounts by the 15th of each month;
Prepare the required reports by the respective deadlines;
Remain current on all changes to laws and accounting guidelines;
Prepare financial forecasts and provide recommendations to the Board of Trustees and Superintendent;
Provide analysis and research as required by the Superintendent;
Initiate a new employee orientation session and tape;
Find new and innovative ways to finance capital and operating expenditures;
Find new and innovative ways to finance new benefits for employees;
Provide computer accessibility to all Finance Department Staff;
Provide in-house Professional Development training to all Finance Department Staff.

Strategy(ies)

The Business Manager meets with Staff routinely to make sure that the mission of the department is consistent with mission of the district and to ensure that policies and procedures are adhered to. Weekly newsletters are prepared and submitted to the Superintendent and are posted in a public location for the citizen’s access. An annual report that includes accomplishments is prepared for the Superintendent.

 Performance Evaluation

All personnel are evaluated annually through all supervisors. Performance is measured and evaluated on a weekly basis in order to meet the demands placed on the department. Additional projects and tasks are added to the department as need by the Superintendent.

Significant Changes From Previous Year

                                                                   

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Copyright © 1998 Laredo Independent School District
Last modified: November 01, 1999